2/17/2024 0 Comments Template for commercial invoiceOn the other hand, a commercial invoice is required in the post shipment process. In other words, it documents the sale terms, but it doesn’t demand payment. It generally gives customers an idea of what to expect in terms of the details of the transaction, including the price, quality and quantity of the product, payment, delivery terms, etc. A pro forma invoice is required in the pre-shipment process. The common question arising in businesses is what is the difference between Pro Forma Invoice & Commercial Invoice. While the taxation ID, address details, and recipient’s details are important, note that if the sender or the recipient were an individual (and not a company) their tax ID would ideally be their Social Security Number or equivalent government identification number.įinally, ensure that you fill any columns that are not applicable for your shipment with ‘NA’. However, it must have all the basic (but important) details of the transaction.įill up your invoice carefully. Remember, there is no specific format for creating an invoice. It has a glossary of words attached, which outlines the terms on the form by clarifying each section.Ĭommercial Invoice - Sample Format Example for a Letterhead Format This allows you to enter the details online directly. Or refer to sample invoices from international shipping companies such as FedEx and UPS.Īlternatively, download an invoice format from. One can find an aligned invoice by the UN’s Economic Commission for Europe (ECE). The best way, however, is to rely on a pre-filled invoice online. This, in turn, ensures trade compliance, doing away with any problems and delays in shipment. Most of these templates are aligned to the UN Layout Key recommendations for trade documentation. It may also confuse buyers and freight forwarders, leading to fines and demurrage charges.Įxporters could consider using export documentation tools such as IncoDocs which allows one to create packing list and other important shipping documents. However, these templates tend to miss some important information, which could lead to expensive delays at the customs department of the importing country. Shippers generally prefer using a template in Microsoft Word or Excel to share invoice details. In the end, provide the name, date, and signature of the authorized company representative. Do not overlook to mention the terms of trade or the agreement between the two trading parties. This would include the description, quantity, HS code, unit type, price, and currency.
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